Memo
“Vendor MX-882 billed you twice. I've held the second payment — 84,200 pesos — and attached both invoices.”
No payment should leave the company without something behind it a person can point to.
He owns the stretch between a document reaching finance and your controller releasing the money. There he reconciles against your own records rather than the payment deadline, and he is measured on what he stops as much as on what he clears. Releasing the payment stays human. What changes is that nothing reaches that decision unchecked.
The payables run 0518, exactly as Memo filed it.
Every line carries the check that produced it, and anything held stays visible with its reason attached. Structure and logic from a live deployment; values changed.
ConsoleFileEditViewWindowTue 24 Jun 15:38«Reenviamos la factura porque no vimos el pago reflejado en nuestro estado de cuenta.»
The payment did clear on 4 May under a different reference. Memo attaches that bank line to the exception and holds F-4482 rather than paying it again — then tells the controller, not the vendor.
What Memo does.
Every capability trained on your chart of accounts, your tax framework and your reconciliation logic — not a default template.
Reconciles invoices against the order
Matches every invoice to its purchase order and receipt, and flags the difference before the payment run rather than after it.
Finds the payment you already made
Scans historical and incoming payments for duplicates and overpayments, across references and vendor aliases.
Reconciles the bank against the books
Matches statement lines to your ledger and surfaces only what won’t reconcile, in the currency it arrived in.
Validates every transaction against the rules
CFDI, SAT, IRS or whichever framework you are audited under, checked per document.
Produces the reports your board reads
P&L, cash flow and the custom cuts your controller builds by hand today, under your own account structure.
Tells your team the moment it stops adding up
A named person hears about the discrepancy in seconds, not at month end.
He doesn’t arrive knowing your operation. He is taught it, on your records, before he touches anything live.
Four stages. You see his calls next to your team’s before anything is delegated.
Diagnostic
Someone from our forward-deployment team works a full payables run by hand — the real exceptions, the vendors who always invoice twice.
Your chart of accounts, ingested
Account structure, tax rules, approval thresholds, and the vendor quirks your controller carries in her head. Permissions scoped per system in the same pass.
Shadow mode
Six months of closed payables, writing nothing. You compare his holds to the ones your team made, and every disagreement goes back into the matching rules.
Live
He matches, flags and holds. The payment release stays with your controller, on the record, with her name on it.
No new platform. He works inside what your team already opens every morning.
Nobody learns a finance dashboard. Invoices keep arriving where they arrive; the exception appears in the system your controller already has open.
Connected on the systems you already run
What he can take in
Where Memo is already deployed
What he can reach, what he can’t, and what happens when he is wrong.
Every permission is set by you, per system, and visible on the trust page. Memo reads everything and moves no money — which is the point.
He holds the payment rather than guessing, and names the line that failed. A held invoice is never quietly dropped from the run.
Within 60 seconds to the controller you nominated, on WhatsApp and by email, with both documents and the bank line attached.
He’s wrong on about 0.9% of invoices — almost always a false hold on a legitimate one. Your controller releases it in one click, the reversal enters the audit log, and the reason writes back into the matching rules.
Memo cannot release a payment, file a return or close a period. Those stay with your controller.
The workload, redistributed.
What a three-person accounts payable team was carrying alone, and what it looks like after Memo has been through shadow mode and gone live.
Invoice processing at scale
The accounts payable team spent ten minutes reviewing each invoice. Memo does it in under two, and only the exceptions reach a person.
Bank reconciliation, from days to hours
Monthly reconciliation took days. Memo matches every line automatically and surfaces only what needs human judgement.
Duplicate payments in a dual-currency operation
Memo validates USD ↔ MXN rates, flags inconsistencies and consolidates both currencies. No duplicate payment has been released since go-live.
Reads every piece of field evidence against the checklist your compliance team wrote, and flags what doesn't add up before the auditor does.
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Answers employee questions, assembles employment documents, and keeps onboarding moving without an HR ticket queue.
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Tracks stock against the ERP in real time and answers counter staff by voice or code, in the aisle.
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Takes first contact on WhatsApp and web, schedules, resolves, and escalates the moment a human is needed.
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Produces product imagery, writes the copy, builds the campaign and posts it on the channels you approve.
Their page →Put Memo on your payables run.
Two weeks of diagnostic on your real ledger, with our forward-deployment team on site.