One expired contractor certificate can stop the whole shift.
Operations, contractors and EHS teams. Safety documentation, contractor liability files and environmental permits arrive from six companies at once, and the inspector only asks for the one you can’t find.
Documents, clearances and shifts that turn on paperwork.
Most of the documents that decide whether a shift starts were written by companies that don’t work for you. They arrive at a gate at half past five in the morning, in forty-two different formats, and the only person checking them has a queue behind him. Our core employees verify them before the gate opens and refuse what isn’t current with the reason attached — because a refusal at the gate costs less than a finding in an audit.
What arrives, and how
Contractor policies, training records, permits and monitoring reports, from dozens of companies at once.
What we do with it
Verify against what the authority will actually ask for, refuse with the reason on the record, and track what expires next.
What never leaves your people
Clearing a contractor, signing a permit to work, closing a finding.
The shift clearance matrix, exactly as Maya filed it.
Every line carries the check that produced it, and anything held stays visible with its reason attached. Structure and logic from a live deployment; values changed.
ConsoleFileEditViewWindowTue 24 Jun 15:38«El permiso de Mendoza ya se renovó el viernes, nomás no nos han mandado el PDF firmado.»
Maya accepts that the renewal probably exists and still keeps him off the shift, because the signed document is what the authority will ask for. She books the two outstanding contractor records and the eighteen medicals in the same pass — nobody is cleared on an assurance.
Inside your ERP and your EHS system — not beside them.
The gate keeps working the way the gate works. Contractors send documents to the same number they always did, and the refusal is on the record with a reason attached.
Connected on the systems you already run
Built against the rules you’re audited on
Your checklist is the source of truth, not ours. When a rule moves and the checklist doesn’t, your compliance lead gets told.
Four of our core employees, specialized on your site.
Each one arrives generic and is taught your sites, your rules and your checklist over roughly three months. Scope and permissions are set per system, by you.
Verifies contractor documentation at the gate, refuses what isn’t current, and assembles the inspection pack with every refusal and its reason.
Their page →
Tracks certifications and medical clearances for your own workforce, with alerts at 90, 60 and 30 days before expiry.
Their page →
Consumables, spares and critical stock across the site, so a stoppage isn’t caused by a part nobody reordered.
Their page →
Contractor and supplier comms — what’s missing, who has to send it, and by when.
Their page →Most of it happens before the first blast.
One Tuesday from a live deployment, reconstructed from the audit log. Times are local.
Sara checks 42 contractor companies at the gate — four refusals, each with the document named.
Maya flags two height-work certifications on your own crew expiring inside the month.
Atlas reports a critical spare below its reorder point with a six-week lead time.
Alex chases four contractor offices for the documents Sara refused at 05:30.
Sara assembles the quarterly environmental monitoring pack — 212 records, filed.
Atlas answers a night-shift question about which pump is available in the warehouse.
An estimate you can check, not a quote.
Every assumption is written underneath. If one of them is wrong for your operation, the number is wrong — tell us and we’ll run it on your real volumes during the diagnostic.
How many contractor and safety documents does the site process in a month?
Tell us where the
work piles up.
Send us the process that keeps your team late and we'll come back with a concrete read on what an AI employee would take off their hands — not a generic deck.
- A real person reads every message. No chatbot, no ticket queue.
- We reply within one business day, in Spanish or English.
- The first conversation is a 30-minute operational diagnosis. No commitment.
An open-pit operation with forty-two contractor companies.
Company name withheld under NDA. Numbers verified by their own internal audit six months after go-live.
Contractor documentation was checked by hand at the gate, which meant it was checked quickly. Two findings in the previous audit were for documents that existed but couldn’t be produced, and one shift had been stopped for a lapsed permit.
Maya tracks every clearance and certification to expiry while Sara verifies contractor documents before the gate opens, refuses what isn’t current with the reason on the record, and assembles the inspection pack from what she has already checked. No shift has been stopped for paperwork since.
Two weeks at your gate, on your real contractor files.
Someone from our forward-deployment team works the entry check by hand, maps the exposure across your contractor base, and shows you exactly where this fits. No commitment either way.